Introduction
Welcome to Ray Knight Casting.  These terms and conditions are issued to the Artiste on the understanding that for the purposes of tax, the Artiste is considered as a self-employed service provider and the Artiste should in no way be deemed to be an employee.  Artistes are employed by the producer of the material but responsible for their own tax under schedule D together with Class 2 National Insurance (and Class 4 where applicable).

It is the understanding of Ray Knight Casting Ltd (the Agency) that the Artiste undertakes work for other third parties and the Agency is only one of a number of clients.

Under these terms and conditions, the Artiste will undertake rehearsal, performance, stand in, doubling and any other concomitant engagements.

The Artiste will be required to undertake these duties on an ad hoc basis according to the engagements obtained by the Agency on their behalf.

Right to work in the UK
Ray Knight Casting Limited operates as an Employment Agency in alignment with the Employment Agencies Act 1973 and the Conduct of Employment Agencies and Employment Businesses regulations 2003. The Agency takes responsibility for ensuring all artistes have the right to work in the UK. All Artistes must provide proof of rights to work in the UK at the point of registration (and supply updates as necessary). The Agency will verify and retain copies of supporting documentation as required by law.

Charges / Fees
All engagements obtained through the Agency will be subject to 15% Agency commission on background / walk-on / stand in/doubling bookings and 20% Agency commission on featured TV/film roles, featured commercials, photographic and corporate work. These rates apply to all media.

Repeats, residuals, royalties, buyouts, re-bookings and any further monies accruing directly or indirectly as a result of the original engagement will be charged at the same rates. Any subsequent engagement arising either directly or indirectly from any engagement through this Agency will be subject to the appropriate commission rates as above.

The Agency reserves the right to increase this charge at any time and for any reason. The Agency is committed to notifying you at least 8 weeks in advance of the proposed increase.

Artistes are forbidden from making direct contact with end Client / Employer / Production Company (the Client), all contact must be through the Agency.  Any further or secondary engagement(s) arising as a result of an introduction by the Agency will be subject to the normal Agency commission.

Payment
Payments are made of cleared funds weekly (usually every Friday) by the BACS system and it is the Artiste's responsibility to provide details to the Agency of a suitable account into which these can be made (and any subsequent changes to account details).

The Artiste is responsible for all tax, National Insurance and any other payments due on monies paid by the Agency and has no recourse to the Agency for same. The Artiste is also responsible for adding VAT to invoices where they are registered for VAT.

No payment will be made to the Artiste by the Agency for, sickness or any other absence during a period when the Agency has offered and the Artiste has accepted work, unless expressly stated otherwise.

Artiste Management System (paperless salary vouchers)
On productions using the Ray Knight Casting Artiste Management System (AMS), Artistes will not be given a physical salary voucher (“chit”) when attending their booked dates and may not be required to provide a physical signature. All fees will be entered into the software by the Assistant Director (or equivalent) and an electronic payment voucher emailed directly to each Artiste after they have been wrapped. This includes a detailed breakdown of all payments owed to the Artiste and the Terms and Conditions by which they are bound by having accepted the booking (including the granting of all rights to the Producer and terms of non-disclosure). These payment vouchers are provisional pending confirmation. If Artistes believe there are any errors or omissions, they may contact the Agency on the next working day. The Agency will make every effort to respond to queries in a timely fashion.

Professional Behaviour
Artistes will be required to honour all engagements and hold themselves available for provisional bookings (pencils), and not make any other commitments on dates given until they have been advised accordingly by the Agency. It is the Artiste's responsibility to check the status of such provisional bookings with the Agency.

Artistes must advise the Agency of any change of circumstances that affect their availability, work status or appearance and if necessary, have their photographs retaken by the Agency.

The Artiste must ensure that they conduct themselves in an appropriate professional manner at all times. It is important that Artistes are punctual for all engagements. If you have an out of hours problem (for example, you're running late or unforeseen circumstances that prohibit you being able to honour a booking), please text 07854 707306 and leave a clear message.. We must stress that you inform us as soon as possible as it will give us time to find a replacement if necessary.

The Artiste is required to maintain attire and personal appearance in a manner that is appropriate to the engagement and the environment in which the Artiste will be working. The Artiste must comply with any health & safety regulations that may apply.

All Artistes and models must inform the Agency of their wrap time and hours worked on photographic, pop promos, corporate videos and commercials assignments as soon as possible.

Hair, make-up and wardrobe instructions must be carefully adhered to where applicable.

ConfidentialityWhilst the Artiste is on engagements and while the Artiste is registered with the Agency the Artiste agrees not to make use of, divulge or communicate any confidential information which relates to the Agency or Client, except in the proper course of supplying services. For example, from time to time you may be exposed to various drama storylines; disclosure of these plots to the media or third parties will not be tolerated. Similarly, you are bound to keep confidential all script and cast details that you may be advised of or become aware of.

All Artistes are prohibited from revealing information about productions on which they have worked on via any form of social media such as Facebook, Twitter, WhatsApp and Instagram.

The Artiste must also at all times use their reasonable endeavours to prevent the publication or disclosure by others of any confidential information.

Confidential information shall, without limitation, include but not be limited to, any information relating to scripts, plots/storylines, casting information, photographic material, launch dates, commercial developments, market share information, sales, pricing policy, proposed acquisitions, financial results or financial strategy, business plans, technical information and know-how, business contacts, client lists and client information and suppliers or details of contracts with them, budgets, management accounts, trading statements and other financial reports.

The Artiste may not remove from the Agency or Client’s premises at any time without advance authorisation any documents or any information contained on memory sticks, mobile telephones, media devices or other privately or company owned electronic devices or by email or file transfer or internet transmission. All such documents and information and any copies are the Agency/Client’s property. In particular, the Artiste may not use any material from the Agency or its clients to promote their services without the express written permission of the Managing Director. For clarification, the photographs that are taken by the Agency's photographer cannot be used by the Artistes, unless permission has been granted, the copyright remains with the Agency.

The Artiste is not permitted to make any recording or take any photographs whilst on assignment and are forbidden from taking a recording or photographic device into any areas of production without the Client’s consent.

 All scripts, notes, records and writings made by the Artiste or given to the Artiste relating to the business of the Agency or Client shall be and remain the property of the Agency/Client and shall be handed over by the Artiste to the Agency/Client from time to time on demand and in any event immediately upon termination of these terms and conditions.

Any breach of confidentiality will be rigorously pursued through the courts and will result in substantial compensation being payable.

Termination of Agreement
We reserve the right to remove any Artiste from the Agency with immediate effect, the Agency is not required to give any reasons for the removal of the Artiste. Similarly, Artistes may terminate this Agreement at any time, for any reason, with immediate effect.

Disclosure Checks

All Artistes are required to undertake a Basic Disclosure, at the point of registering with the Agency. The Artiste will be required to pay for the Basic Disclosure themselves and to provide the Agency with a copy of the certificate.

Please see the Agency’s Disclosure checks Policy for more information. 

Personal data and GDPR Privacy Notice
It is expected that all of the details the Artiste has given to the Agency, such as qualifications, skills, experience and any other relevant information, are correct.  The Artiste must inform the Agency immediately should there be any change to the information that has been submitted, including any change in appearance, as this may have a bearing on the Artiste’s ability to fulfil an assignment.

At Ray Knight Casting we have a firm commitment to industry policy, legislation and good practice and we take your privacy seriously. We will only retain and use your personal information to administer your profile and provide the products and services requested from and expected of us. In order to fulfil our purpose, we will need to pass certain details (including personal, photographic and financial data) on to other parties (clients – producers, production companies and their associates, HMRC and other relevant stakeholders). This information will be stored, processed and exchanged in line with the current General Data Protection Regulation: (EU) 2016/679 (GDPR) and Information Governance best practices. We will also need to contact you via telephone, text message, email and post for the purpose of bookings, updates, financial administration and other day-to-day resource management.

By signing these Terms and Conditions, you are providing consent for us to handle your personal data as described above.

 Insurance and Indemnity Requirements
While you are on set or location base (or being transported by the production company) the Agency is not liable for injury (unless caused by our negligence) or for any loss of, damage or theft of any of your property. The production company is responsible for Artistes’ insurance against personal injury while on set.

All clauses and paragraphs contained in this agreement are to be treated as separate and severable.

These terms and conditions can be amended or altered by the Agency at any time subject to written notification.

Please refer any queries to the Managing Director Tony Gerrard.